Automatically Change Incoming Message. One of the primary reasons using Outlook Categories is faster than using lots of topic-named folders is that you can auto-categorize incoming mail very easily using Outlook Rules. Select Apply to all messages under When messages arrive.
Under Color click Blue. These menu-created rules automatically assign categories to incoming e-mail based on sender or subject line or keyword in the e-mail and so save a huge amount of filing time. This allows you to auto assign the conversations in two ways.
Or use message rules so that only email messages that match certain criteria are forwarded.
Here are some samples and templates of automatic reply messages across various scenarios. These menu-created rules automatically assign categories to incoming e-mail based on sender or subject line or keyword in the e-mail and so save a huge amount of filing time. Click all OK buttons in each dialog box. Click to know how to configure.
